The Hidden Chaos Behind Most Gyms (And How to Fix It)
- Lena Urusova
- May 2
- 2 min read
Running a gymnastics gym is one of the most rewarding—and exhausting—jobs in the world. You're helping kids build confidence, strength, and skills for life. But behind the smiles and medals, there's a constant undercurrent of chaos.
And if you're like most gym owners, you already know exactly what that chaos looks like:
Coaches showing up asking, "What are we teaching today?"
Lesson plans buried in a binder no one uses
Birthday parties being winged with five minutes' notice
Camps taking hours of planning—every single time
Parents wondering why their child isn’t progressing
Your Rec Director spending more time writing lesson plans than mentoring coaches
Sound familiar?
You're not alone.
Most gyms don’t fail because of a lack of passion or talent. They stall because they don’t have systems.
The System Problem
You probably already use a CRM or billing platform like iClassPro—and it's amazing, duh! But billing software doesn’t:
Provide lesson plans for gymnastics, tumbling, ninja, or preschool
Track skill progressions in a way coaches can actually use
Help you run parties, camps, and mobile programs consistently
Give you onboarding tools for new staff
Offer marketing materials or HR templates
So what happens?
You (or your Rec Director) end up building everything manually. Every event, every program, every flyer, every week.
That’s not sustainable.
And it's certainly not scalable.
What If You Had a System That Did All of It For You?
That’s why we built PlanSport Pro—a fully loaded, license-based operations system made specifically for gymnastics gyms. Not just billing. Not just one program. Not just one age group.
PlanSport Pro includes:
Full lesson plans for gymnastics, ninja, tumbling, rhythmic, parkour, preschool, and more
Skill charts (paper-based by design—simple and usable)
Party and camp plans with built-in timelines
Staff onboarding templates and HR systems
A 100+ game library
Marketing flyers, email scripts, and promo calendars
Optional team plans
A growing skill video library
A coming-soon AI Gym Assistant to answer class planning and coaching questions
All of it. For the cost of one student enrollment a month. Only $250/month.
Real Structure. Real Relief.
When you’re not reinventing the wheel every week, you free up time to actually lead your team. You create consistency across classes. You stop depending on your best coach to keep everything together.
In other words: you stop being the system.
And that’s when your gym starts to grow.
Ready to Get Out of Chaos Mode?
PlanSport Pro is already helping gyms streamline operations, retain staff, and build programs that run without micromanagement.
You don’t need to build your systems from scratch. We already did.
Here’s to less burnout, better systems, and bigger profits.
— Lena, PlanSport Pro Founder
📍 Built by gym owners, for gym owners.
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